Welcome to the Privacy Policy for www.tholosmusic.com. We respect your privacy and are committed to protecting your personal data. This policy explains how we collect, use, and safeguard information when you visit our website www.tholosmusic.com. Because our site is accessible to visitors from the European Union, we adhere to the EU General Data Protection Regulation (GDPR) and other applicable data protection laws. We use clear language so you can easily understand our practices.
Key Note: We only collect a minimal amount of personal information (like your name and email address) that you knowingly provide via our contact form. We do not require user account registration and do not allow public commenting on our site. This means we do not collect any data associated with user accounts or blog comments.
By using our website or contacting us, you acknowledge that you have read this Privacy Policy. If you do not agree with the practices described, please do not use our site. For any questions or concerns about your personal data, feel free to contact us at www.tholosmusic.com.
We do not offer any user login or account creation on our website, and we do not have commenting features on our pages or posts. As a result, we do not collect any personal information through user accounts or comment submissions. There are no profile pages, comment forms, or account settings on our site. This limits the data we collect to only what you explicitly provide (for example, via our contact form) or what is automatically collected for basic site functionality, as described below.
We collect personal data from you in two ways: (1) information you voluntarily provide, and (2) information collected automatically as you use our site.
Contact Form Submissions: If you choose to get in touch with us through our contact form, we will ask for your name and email address so we can respond. You will also provide whatever information you include in the message field of the form, which may include additional personal data. Providing this information is completely voluntary, and you control what details to share. We will use these details only to communicate with you about your inquiry. Please do not include sensitive personal information in your message. In addition, when you submit a contact form, our website may log your IP address and the date/time of submission. We use this information for security (for example, to prevent spam or abuse) and to help troubleshoot any technical issues.
Automatically Collected Data (Log and Usage Data): When you visit www.tholosmusic.com, certain data gets collected by our web server and through your browser automatically. This includes your device’s IP address, the type of browser and operating system you are using, the pages you visit on our site, and the date and time of each page request. We do not actively use this information to identify you. It is collected primarily for legitimate interests such as ensuring site security and performance (for instance, to detect and block malicious activity) and to learn how visitors navigate our site (so we can improve the user experience). This automatically collected data is generally stored in server logs and is not linked to any specific individual unless required for security analysis. We do not collect any precise location data, sensitive personal data, or any information about your browsing on other websites.
Cookies (Basic Information): Like most websites, we use cookies to ensure our site functions properly and to provide a better browsing experience. Cookies are small text files placed on your device that help the website remember your preferences and recognize you on return visits. For example, a cookie may remember that you closed a notification banner so it doesn’t pop up again. All cookies used are generally necessary for the operation of the site or are optional analytics cookies as described in this policy. We do not use any cookies for advertising or profiling purposes. You can control or delete cookies through your browser settings at any time. However, be aware that disabling certain essential cookies may affect the functionality of our website.
We only use your personal information for specific, limited purposes. In plain terms, we use the data we collect from you to run and improve our website and to communicate with you when you reach out. Below is a summary of the purposes for which we process your data:
To Respond to Your Inquiries: The primary use of your name, email address, and message from our contact form is to respond to you. If you ask us a question or request information, we will use your provided contact details to reply and address your needs. We will not use this information for any unrelated purpose.
To Provide and Improve Our Website: We use information about how visitors use our site (for example, which pages are visited, how long users stay, and any errors encountered) to help us maintain the website and improve its content and layout. The goal is to make our website more useful and accessible. For instance, if we notice many people are interested in a particular page, we might expand that content.
To Send Newsletters or Updates (If Subscribed): If you have given us permission to send you email updates [for example, through Mailchimp, if used], we will use your contact information to send you newsletters or announcements about our services. You will only receive these if you have opted in, and you can opt out at any time.
To Ensure Security and Prevent Misuse: We may use automatically collected technical data (like IP addresses and browser user-agent information) and any other relevant information to protect the security of our website, our users, and our business. This includes using such data to prevent fraudulent activity, debug and fix errors, defend against cyberattacks (e.g., blocking IPs that appear malicious), and otherwise protect the integrity of our digital systems. This is a standard practice to keep the website safe for all visitors.
To Comply with Legal Obligations: In certain cases, we may need to use or disclose your information to comply with laws, regulations, or court orders. For example, if required by tax law, we might retain invoicing information; or if required by a law enforcement request, we might have to provide data that we have (though this is rare and would be assessed carefully). We will only use or share the minimum data necessary to meet our legal requirements.
We do not use your personal data for any kind of automated decision-making or profiling that produces legal or similarly significant effects on you. For example, we don't do credit scoring, behavioral profiling, or automated hiring decisions with your data.
We treat your personal data with care and confidentiality. We do not sell your personal information to anyone, and we do not share it with third parties for their own independent marketing or business purposes. However, we do share certain data with trusted third parties in order to run our website and provide our services to you. In all cases, we share only the minimum information necessary and ensure it’s protected. Here are the situations in which your data may be shared:
Service Providers and Partners: We use a few third-party services to help operate our website and communicate with you. These service providers act on our behalf (as “processors” under GDPR) and are contractually obligated to keep your information secure and use it only for the specific service they provide to us. Key examples include:
Website Hosting Provider: Our website is hosted by a third-party hosting company, which means any data you submit (such as contact form details) is stored on their servers. Our host may process server logs and store data backups. We have chosen a reputable hosting provider that maintains strong security measures.
Email Service: We use standard email services to receive the messages you send through our contact form (which typically get delivered to our business email inbox at www.tholosmusic.com). Thus, your inquiry and email address will pass through email servers (for example, if we use Gmail or another email host) in order for us to receive it.
Legal Compliance: We may disclose personal information to third parties (such as attorneys, courts, or law enforcement agencies) if we determine that such disclosure is necessary to:
Comply with the law or a legal process, such as a court order or subpoena.
Protect the rights, property, or safety of www.tholosmusic.com, our users, or the public.
Enforce our site’s terms of use or investigate potential violations.
Business Transfers: If in the future www.tholosmusic.com is involved in a merger, acquisition, sale of assets, or other business transaction, user information (including personal data collected through the site) might be transferred to the new owner or partner as part of that deal. If that happens, we will ensure that the new owner is aware of the obligations to handle your personal data in line with this Privacy Policy and applicable law. We would also notify you of the change either through the website or via email if we have your contact details.
Aside from the purposes and third parties described above, we will not share your information with any third party.
Under GDPR, we must have a valid legal basis to process your personal data. We ensure that each instance of data processing has a lawful ground. Depending on the context, we rely on one or more of the following bases:
Contact Form & Communications: We process the personal data you provide in the contact form based on legitimate interest, or your consent where applicable.
Website Functionality & Security: Automatically collected data is processed based on our legitimate interests in ensuring proper functionality and security.
Legal Obligations: Some data may be retained or disclosed to comply with a legal obligation.
Contact Form Submissions: Retained for about 6 months.
Server Logs: Kept for 2–4 weeks unless needed longer for investigation.
Backups: Retained temporarily and securely.
Legal Obligations: Data may be kept longer where legally required.
We protect your data using:
HTTPS encryption
Secure hosting and software updates
Access restrictions and staff confidentiality
Secure third-party services
Ongoing monitoring and incident response
No system is 100% secure, but we follow best practices and will notify you in case of any breach.
We may transfer your data outside the EU, especially to the United States, where we and some providers operate. We use:
Standard Contractual Clauses
EU-U.S. Data Privacy Framework
Consent where appropriate
Transfers necessary for requested services
You have the right to:
Access your data
Correct or update it
Request deletion
Restrict or object to processing
Withdraw consent
Request data portability
File a complaint with your data authority
To exercise your rights, contact us via the website.
We may link to other websites. Once you leave our site, our policy no longer applies. We encourage you to review third-party privacy policies before interacting with them.
We may update this Privacy Policy as needed. The latest version will always be posted here, and major changes may be highlighted. Continued use of our site after changes means you accept the updated policy.
If you have questions or want to exercise your rights:
Visit www.tholosmusic.com
Use our contact form
We take your privacy seriously and will do our best to respond promptly.